Secretarial Records, Notice, Agenda & Public Inspection

A private limited company files two key annual forms with the MCA: AOC-4 (financial statements) within 30 days of the AGM, and MGT-7 (annual return) within 60 days of the AGM. Since the AGM for a March year-end is usually held by 30 September, these typically fall due around late October and late November respectively. Missing these triggers a steep ₹100-per-day late fee with no cap.

Yes, OPCs get some relief on timelines. An OPC files AOC-4 within 180 days of the financial year-end (usually by around 28 September), and MGT-7A within 270 days. An OPC also isn't required to hold an AGM. The other annual obligations, like DIR-3 KYC and event-based forms, still apply as normal.

An LLP has two main annual filings: Form 11 (Annual Return, covering partner details) by 30 May, and Form 8 (Statement of Account & Solvency) by 30 October, following the close of the financial year. On top of that, every Designated Partner must complete DIR-3 KYC each year.

Both are annual MCA filings, but they carry different information. AOC-4 contains the company's financial statements — balance sheet, profit & loss, the Directors' Report and Auditor's Report. MGT-7 is the annual return, covering share capital structure, shareholding, directorship details, and board and general meeting dates. A company files both every year, on separate deadlines tied to the AGM.

MCA, GST and income tax figures need to be in sync with each other. Director/ Partners remuneration, loans to or from directors, and related-party transactions disclosed in your AOC-4 financials are cross-checked against TDS, personal ITRs and company tax returns. Mismatches invite scrutiny, so consistent disclosure across MCA and tax filings is essential.

Yes. Making a loss does not by itself eliminate annual MCA filing requirements. The company generally still needs to prepare its financial statements and complete the applicable annual filings.

No. A deactivated DIN — usually caused by a missed DIR-3 KYC — blocks the partner from signing or filing LLP forms, so Form 8 and Form 11 can't go through until it's reactivated. The fix is to complete the pending KYC and pay the ₹5,000 reactivation fee first, then proceed with the annual filings.

Once appointed, a director must file certain disclosures with the company: Form DIR-8 (a declaration that they aren't disqualified) and Form MBP-1 (disclosing their interest/directorships in other companies, firms or bodies corporate). These are updated at the first board meeting each year and each time when there are changes in directorships/ shareholding. The idea is to maintain proper distance between firms which may have common directors/shareholders.

Becoming a director creates disclosure obligations in your personal income tax return. If you're a director in any company, your ITR must report it — the company's name, PAN, your DIN, and whether its shares are listed — which rules out the simplest ITR forms. Any shareholding of unlisted shares must be disclosed too in ITR.

Apart from annual filings, companies and LLPs must report specific transactions — usually within 30 days. Common ones include DIR-12 (change in directors), INC-22 (change in registered office), SH-7 (alteration in capital), PAS-3 (allotment of shares), MGT-14 (recording resolutions). Filing them in time avoids late fees and scrutiny from government officials.

If there are no business operations to be done, companies may either choose to make it dormant or consider applicable closure/strike-off process rather than continuing indefinitely with annual compliance. However, pending filings, liabilities, assets, tax matters and other statutory requirements should be reviewed. You can read about strike off here.

The company should first identify all pending filings, determine the applicable additional fees and consequences, and assess whether any director or company status has been affected. Companies act gives a way out to avoid some late fees if there has been no business since some time.

Annual MCA compliance relates primarily to the company's obligations under Companies Act, 2013 Income-tax compliance relates to the company's tax return, tax payments, TDS and other obligations under income-tax law. A company generally needs to comply with both frameworks.

Yes. Shares can be transferred or new shares can be issued subject to the Companies Act, Articles of Association and applicable procedures. Change in shareholders have to be usually disclosed in the MGT 7/7A.  Entire process can be checked here.

Entrecap Business Services, based in Mumbai handles all annual and periodical MCA and ROC compliance for companies and LLPs across Kandivali, Borivali and other suburbs of Mumbai. With our associate services, we provide the same services to our clients in Delhi, Gujarat, Punjab, Andhra, Telangana, Pune and other cities of Maharashtra also. From DIR-3 KYC to Forms 8, 11, AOC-4 and MGT-7, we file everything well ahead of deadlines, and it can all be managed remotely.

Yes. The entire annual compliance process — document collection, drafting, approvals and MCA filing — can be handled online, wherever you're based in Mumbai, Pune or beyond. Many of our clients across India fully remotely, though our Kandivali West office is always open if you'd prefer to meet.

Because the calendar is unforgiving — dozens of forms, 30-day event windows, and late fees. As our team head says – ‘Cost of compliance is always much lower than non-compliance’. Compliance should run quietly in the background while you focus on growth. Our team tracks every deadline, drafts your forms, explains the clauses, and files ahead of time, which is exactly why Mumbai and Pan India corporates stay with us year after year. You can check our google public reviews on MCA compliance from actual clients here.